Sales Order Generator
Free Sales Order Generator
Create a professional sales order to confirm items, prices, and delivery details. Review the live preview and download a PDF.
What Is a Sales Order?
A sales order is the seller’s confirmation of a customer order. It records who is selling, who is buying, what was ordered, at what price, and when it should be delivered. Teams use it after a quote is accepted and before goods are packed or an invoice is issued.
It is not a bill. The order total shows the commercial value of the order. Amount paid, balance due, due date, bank details, and QR payment fields belong on an invoice, not on this document.
Use the generator above to fill in the form, review the live preview, and download a PDF. Treat this as a practical description, not legal advice. Sales orders are common in order processing, but they are not required in every industry or country.
How to Create a Sales Order
- Enter the sales order number and order date. Add an expected delivery date if you have one.
- Add seller and customer names and addresses, with phone or email if useful.
- Include the customer PO or quote number when the buyer provided one.
- List each product or service with a description, quantity, and unit price. SKU and unit are optional.
- Add currency, payment terms, overall discount, tax percent, and freight only when they apply.
- Review the live sales order preview, then generate and download the PDF. No account is required.
What to Include in a Sales Order
Use this as a practical checklist of what this generator supports, not as a legal minimum.
Common fields — sales order number, order date, seller, customer, item description, quantity, unit price, and order total.
Optional fields — expected delivery date, status, sales representative, customer PO, quote or reference number, ship-to address, shipping method, shipping terms, carrier, delivery instructions, SKU, unit, payment terms, discount, tax, freight, notes, logo, seller signature, and customer acknowledgement.
Sales Order vs Purchase Order
A purchase order is issued by the buyer to authorize a purchase. A sales order is issued by the seller to confirm that purchase. They can list the same items and prices, but they travel in opposite directions.
| Topic | Sales Order | Purchase Order |
|---|---|---|
| Issued by | The seller, confirming the customer’s order. | The buyer, authorizing a purchase from a supplier. |
| This site | This page creates a sales order PDF. | Use the purchase order generator. |
Sales Order vs Invoice
A sales order confirms what was ordered. An invoice requests payment. This sales order can include prices, tax, discount, and freight, but it does not show amount paid, balance due, due date, bank details, or a QR code.
| Topic | Sales Order | Invoice |
|---|---|---|
| Purpose | Confirms the order before fulfillment. | Shows what is billed or owed. |
| Totals | Order total. No amount paid or balance due. | Amount due, amount paid, and balance due. |
| This site | This page creates a sales order PDF. | Use the invoice generator. |
Sales Order vs Packing Slip
A sales order confirms what the customer ordered and the commercial total. A packing slip lists what is in the box so receiving teams can check the shipment. Packing slips on this site do not include prices.
When goods leave the warehouse, use the packing slip generator. Keep the sales order with the commercial record of the order.
Sales Order Example
The sample below uses the same sales order layout as the live preview. It is a fictional order from Cedar & Wick Goods in Portland to Harbor & Pine Retail in Austin. It is not a real customer document.
SALES ORDER
| SKU | Description | Qty | Unit | Unit Price | Line Total |
|---|---|---|---|---|---|
| CWG-204 | Cedarwood candle set | 2 | set | USD 48.00 | USD 96.00 |
| CWG-118 | Cotton tea towels | 4 | pack | USD 14.50 | USD 58.00 |
| CWG-305 | Glass pour-over carafe | 1 | ea | USD 22.00 | USD 22.00 |
| CWG-410 | Ceramic planter | 3 | ea | USD 28.00 | USD 84.00 |
| CWG-090 | Soy wax melts | 6 | box | USD 9.50 | USD 57.00 |
| Subtotal | USD 317.00 |
| Discount | USD 17.00 |
| Tax (7%) | USD 21.00 |
| Freight | USD 19.00 |
| ORDER TOTAL | USD 340.00 |
Read the sample from top to bottom:
- Sales order number — SO-48219, ordered on 15 September 2026, expected 22 September.
- Customer PO — PO-18420, with quote Q-73188.
- Items — five home-goods lines with SKUs. Subtotal USD 317.00, discount USD 17.00, 7% tax USD 21.00, freight USD 19.00, order total USD 340.00.
Frequently Asked Questions
What is a sales order?
A sales order is the seller’s confirmation of what the buyer has agreed to purchase. It typically lists the seller, customer, items, quantities, prices, and an order total before the goods are shipped or invoiced. It is not a request for payment. This page creates a sales order PDF, not an invoice or a purchase order.
What should a sales order include?
This generator supports a sales order number and date, seller and customer details, optional status and sales representative, optional customer PO and quote numbers, optional ship-to, shipping method, shipping terms, carrier, and delivery notes, line items with SKU, quantity, unit, and unit price, currency, optional payment terms, overall discount, tax percent, freight, notes, and optional seller and customer acknowledgement signatures. Customer PO, delivery date, ship-to, tax, discount, freight, and signatures are optional.
How do I create a sales order?
Fill in the form above with the sales order number, date, seller, customer, and at least one item description. Add prices, tax, freight, and delivery details if you need them. Review the live preview, then choose Generate Sales Order to download a PDF. No account is required. The generator does not convert the document into an invoice.
What is the difference between a sales order and a purchase order?
A purchase order is issued by a buyer to authorize a purchase from a supplier. A sales order is issued by the seller to confirm that order. They can share item and price details, but they are opposite documents. Use the purchase order generator when you are the buyer placing an order.
What is the difference between a sales order and an invoice?
A sales order confirms the order before fulfillment. An invoice requests payment. This sales order shows an order total with optional tax, discount, and freight. It does not include amount paid, balance due, due date, bank details, or a QR payment field. Use the invoice generator when you need to bill the customer.
What is the difference between a sales order and a packing slip?
A sales order confirms what was ordered and at what price. A packing slip lists what is in a shipment, usually without prices. When goods leave the warehouse, use the packing slip generator for the contents list.
Does a sales order request payment?
No. A sales order confirms the commercial terms of the order. Payment terms can be noted as free text, such as Net 30, but this page does not add payment method, bank details, QR codes, amount paid, or balance due.
Can I add tax, discount, and freight to a sales order?
Yes. Discount is an overall amount, tax is an overall percentage applied after the discount, and freight is an explicit amount. Freight is not gated on a shipping address. The order total is subtotal minus discount, plus tax, plus freight.
Is this sales order generator free?
Yes. This page is a free sales order generator and a fillable sales order form. Complete the form, review the preview, and download a PDF. No account is required. This page does not save the document to the invoice dashboard.
Do I need an account to create a sales order?
No. You can create and download a sales order PDF on this page without signing up. The live generator is not a saved-order system and does not convert the sales order into an invoice.
More Free Business Document Generators
- Invoice generatorRequest payment after the order is fulfilled or billed.
- Purchase order generatorAuthorize a purchase to send to a supplier.
- Quote generatorPropose pricing before the buyer places an order.
- Estimate generatorShare expected pricing before the scope is agreed.
- Packing slip generatorList what is packed in a shipment, without prices.
- Proforma invoice generatorShare expected pricing before a final invoice.
- Commercial invoice generatorDescribe goods for an international shipment.
- Receipt generatorConfirm a payment you have already received.
- Credit note generatorRecord a credit or adjustment against an earlier invoice.