Free Purchase Order Generator

A purchase order (PO) is a document a buyer issues to a supplier to authorize a purchase. It lists what is being ordered, in what quantity, at what price, and often where it should be delivered.

The buyer sends the PO. The supplier uses it to confirm the order. It is not an invoice and does not request payment on this page. Later, an invoice may reference the same PO number so the two documents can be matched.

How a purchase order is used, and whether it creates a binding order, can depend on the business, industry, and jurisdiction. Treat this as a practical description, not legal advice. Use the purchase order generator above to fill in the form, review the live preview, and download a PDF.

The sample below uses the same Custom layout as the live preview above. It is a generic business purchase order example, not a claim about a real company. Northstar Design Studio is ordering office supplies from Apex Office Supplies.

Read the sample from top to bottom:

• PO number — PO-10482 identifies this order.
• PO date — 14 September 2026.
• Delivery date — 28 September 2026. This is a requested delivery date, not an invoice due date.
• Buyer and supplier — Northstar Design Studio is the buyer. Apex Office Supplies is the supplier.
• Ship To — Receiving Dock B in Denver, which is not the supplier address.
• Line items — 10 reams of letterhead at $12 ($120), 4 office chairs at $185 ($740), and 6 desk lamps at $45 ($270).
• Tax and freight — 10% overall tax adds $113. Freight is $40 because a Ship To address is present.
• PO total — $1,283. There is no amount paid or balance due on this document.

You can recreate a similar purchase order in the form above, then download your own PDF.

A purchase order template is a ready PO form you complete instead of starting from a blank page. The Custom layout in the generator above is that template: a fillable purchase order you preview live and download as a PDF. The same layout works as a free purchase order template or a purchase order form. You do not need a separate download.

The document opens with the title Purchase Order, then a PO number and PO date. Delivery Date is optional. Buyer details sit opposite the supplier. An optional Ship To block appears when you enter a delivery address. Line items describe the goods, with quantity, unit price, and an optional line discount. Overall tax and freight can be added when they apply. The summary ends on PO Total, not a remaining balance.

Payment terms are optional free text, such as Net 30. Notes are for receiving instructions. Terms are optional conditions for this order. A signature is optional. Amount paid, balance due, and payment instructions belong on an invoice, not on this purchase order form.

Adapt the fields to the kind of purchase you are making. This page does not add industry-specific layouts. A typical PO may not need every optional line. Nothing here is a universal legal requirement.

Use the generator on this page. The steps match the fields that are actually available:

1. Enter the buyer name and address, and add a company logo if you want one.
2. Add the supplier name and address.
3. Enter the PO Number and PO Date. Auto can fill a number with a PO- prefix.
4. Add a Delivery Date if you have a requested delivery date. Leave it blank if not.
5. Choose a currency. Add payment terms such as Net 30 if they apply.
6. Add a Ship To address if the goods should be delivered somewhere specific.
7. Add products, with quantity, unit price, and an optional line discount.
8. Add overall tax and freight if they apply. Review the PO total in the form.
9. Add notes or terms if the order needs them.
10. Add a signature if you want it on the document.
11. Review the live preview, then choose Generate Purchase Order to download the PDF. No account is required.

Use this as a practical checklist of what this generator supports, not as a legal minimum. Group the information by job:

• Buyer and supplier — who is issuing the PO and who it is sent to.
• PO identification — title, number, and date so you can file the document.
• Delivery — an optional delivery date and ship-to address when goods need a destination.
• Line items — descriptions, quantities, and unit prices for the goods or services.
• Pricing — discounts where they apply, tax where it applies, freight where it applies, and the PO total.
• Terms, notes, and signature — payment terms, extra detail, conditions, and an optional signature.

Skip optional lines that do not belong on that order. Requirements can differ by country and industry.

A purchase order is issued by the buyer to authorize a purchase. An invoice is usually issued by the supplier to request or record payment. Not every business follows the same sequence.

A quote is typically the seller's proposed price before the buyer commits. A purchase order is the buyer's authorization to the supplier when they are ready to order. Teams and industries may use related documents in different sequences. Any legal effect depends on context and jurisdiction.

This page creates a purchase order. If you need a quote instead, use the quote generator. Neither tool converts one document into the other.